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8 Mar 2017

Muqdisho Somalia Operations Assistant

Vacancy reference no.:

VAC-0564

Position:

Operations Assistant

Place of performance:

Mogadishu, Somalia

Contract duration:

up to 3 months (@21.75days/month)

Starting date:

1-Apr-2017

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Our Client’s Peace and Security Cluster (PSC) supports and facilitates the work of United Nations Mine Action Service (UNMAS), other UN partners, and Governments in some 18 countries and territories affected by explosive-hazards. Our Client’s PSC provides specialized project management services to efficiently support UNMAS in delivering essential work on the ground in emergency, post-conflict and peacekeeping environments with the aim of promoting peace and security, protecting civilians and ensuring long lasting human security.

GENERAL FUNCTIONS

Role objective:

Under the supervision of Operations Officer, the Operations assistant will perform the following tasks:

Contract Management:

o Review of contractor’s monthly reports to confirm accuracy.

o Reviewing Contractors weekly reports for accuracy

o Conduct reviews of UNMAS owned equipment on loan.

§ Draft office weekly reports for the review of the Project Manager

§ Maintaining the project section’s filing system.

§ Ensuring all project correspondence is received, dispatched and recorded.

§ All the projects photocopying requirements.

§ Preparation of operational briefing documentations

§ Collecting weekly statistic returns on explosive hazards within Somalia

§ Gather data from IMSMA database facilitators for the regular updating of maps and other visual display information in the Operations section

§ Assist in the coordination of operations between AMISOM and other national/international organizations

§ Producing draft progress reports on specific tasks within Operations

§ Analyzing weekly statistics return and survey reports on mine actions

§ Planning for Operations meetings and preparation of related briefing materials

§ Monitoring of the mine/UXO clearance organizations in South/Central Somalia

§ Undertake other similar duties as may be assigned by the Operations Officer

Expected output:

As detailed above

Project reporting:

To the Operations Officer

ESSENTIAL EXPERIENCE

Education:

§ Bachelor’s degree with 1 year’s relevant experience or High School Certificate with 5 years’ relevant experience

Work experience:

§ Minimum of 5 years of demonstrable relevant Administration experience and/or minimum of 2 years of demonstrable relevant Mine Action experience.

Geographical experience:

§ Minimum of 5 years of experience in Africa with local experience in Mogadishu is an advantage.

Languages:

§ Fluency in English is essential. Fluency written and spoken Luganda is required.

Key competencies:

Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Planning & Organization – Ability to manage, organize, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.

Judgement – Demonstrated ability to apply good judgement and decision making skills.

Communications – Strong spoken and written communication skills.

Problem Solving – Strong analytical and problem solving skills and ability to handle a range of management and coordination issues.

Professionalism – Professionalism: sound knowledge of, and exposure to, administrative and financial management issues

Other relevant information:

§ 5 years’ experience in administrative procedures

§ Experience in filing systems

§ Computer literate (MS Office)

§ Ability to work in a gender-equal and multi-cultural environment C

How to Apply

Please apply via the following link: https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetail...

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