Muqdisho Finance Controller
The American Refugee Committee (ARC) is an international humanitarian organization dedicated to transformational change – change in the lives of refugees and in the lives of the people who reach out to help.
The massive drought in the Horn of Africa, the worst in nearly 60 years, severely affected Somalia which is now experiencing famine in addition to its ongoing conflict.
The Somalia country program of the American Refugee Committee (ARC) is actively responding to current drought and famine crisis in Somalia from an operation base in Mogadishu and a support base in Nairobi. ARC is working closely with national and local authorities and with a number of Mogadishu-based international and national organizations to galvanize concerted and coordinated lifesaving humanitarian assistance to the people in need. ARC is also partnered with a number of local groups in Dhobely, Somalia where the needs are dire due to famine, drought, floods, and war.
PRIMARY PURPOSE OF THE POSITION
Responsible for oversight of all financial activities, budgets and reports for ARC’s Somalia and Kenya border program. This position will be based in Nairobi with travel to field sites as needed.
MAJOR AREAS OF ACCOUNTABILITY
- Manage day-to-day accounting functions including regular cash verification, bank and balance sheet accounts reconciliations, monthly closing, timely submission of financial report to headquarters (HQ), donors etc.
- Complete monthly balance sheet and intercompany reviews and reconciliations.
- Promptly respond to HQ finance queries including Intercompany charges.
- Update the financial compliance dashboard monthly, note and address any significant variances.
- Monitor grant spending through production of monthly Budget Versus Actual (BVA) analysis and ensure program teams explain significant variances and propose corrective measures.
- And play a facilitator role in organizing relevant meetings to discuss grant financial and country operational variances
Reporting and Budgeting—20%
- Monthly closing, timely submission of financial reports to ARC HQ, donors, etc.
- Ensure on-time monthly submission to ARC HQ.
- Prepare timely budgets, cash requests and accounting reports.
- Reflective of the desired business partner function of finance, play key role in grant financial management set up, including grant opening meetings, progress reviews, and close out analyses. Related, develop grant specific compliance check lists from respective grant agreements, donor guidelines and ARC policies to guide effective implementation and compliance tracking.
- Contribute to the production of detailed procurement plans, built around detailed grant implementation plans
- Monitor grant spending and projections.
- Assist in preparation of budgets for all proposals, including accurate support of budget narratives.
- Support program teams to accurately realign budgets whenever necessary.
- Provide regular and timely budget reports and analysis to the Country Director and field program managers.
- In coordination with HQ, lead the production of ARC country program annual budgets.
- Support the Country Director to produce and update donor matrixes.
- Liaise with donors on finance and budget issues as required.
- Supervise finance staff. This includes ensuring they are properly trained and know what performance expectations are.
- Carryout staff appraisals for finance staff.
- Organize and lead orientation and training session related to finance.
- Travel to the field as required ensuring systems are properly followed.
Audit and Internal Control—15%
- Implement and administer ARC systems for internal control, compliance, and accounting data processing and financial reporting functions in accordance with donor regulations. · Develop internal audit function and perform internal audit and reviews to ensure compliance with ARC and donor requirements.
- Maintain up-to-date, accurate accounting system, including: computer data entry and paper file system.
- Ensure local taxation law requirements are fully complied with.
Other appropriate duties as assigned by the Country Director or HQ CFO.
EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED
- Minimum 5 years senior finance experience required; 3 years’ experience working for an international NGO in complex emergency or post-conflict settings required.
- Experience in multi-cultural and multi-level programs.
- Bachelor’s degree required in Finance, Accounting, or related field; advanced degree preferred.
- Experience with international donors and grant requirements.
- Strong computer skills in Microsoft software products: Excel, Word, outlook etc and accounting software. Serenic or Sun experience strongly preferred.
- Prior experience in conducting finance training.
- Excellent written and oral communications skills as well as leadership skills.
- Sense of humor and good interpersonal skills.
- Fluency in English required.
KEY BEHAVIORS & ABILITIES
- Ability to work with a team in an intense environment.
- Ability to prioritize multiple tasks and meet deadlines.
- Extremely flexible with the ability to cope with stressful situations.
American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.